With today’s development in our technology, companies are going into going green to save the environment. And this movement has been rampant even across the consumer sector. In line with this, there are hybrid vehicles, recycling bins on almost every corner of every where, and the solar technology has started to rise up. There are several steps that we can do as a society to make sure that we will be able to preserve our planet for ourselves and the future generations to come.
In line with this, we have already talked about certain ways on how companies can move towards the green movement or agenda in their offices. Businesses have been slowly but carefully converting their office procedures into much environmental friendly processes. Not only that this can help them in saving up environment resources but this can also save companies a lot of time.
One of these steps in converting to a green movement in businesses is to totally eliminate using paper in their processes or workload. There are several opportunities that comes with this and companies can save a lot of potential costs too. For example, companies can no longer print the orders that are already being emailed. From the order entry system, this system allows businesses to have a copy of the entered order right in front of their screens. By implementing this strategy, this can save us from printing and verifying the orders by hand.
The other paperless choice is to change the route of the fax machine and printed pages, and directly print things to a PDF document. While the majority of the consumers are able to send their orders to businesses, there are few customers who still prefer to send files via fax machine. But they can now do so without using the paper or toner. The PDFs can be automatically emailed directly to the business email addresses and order entry department can be automatically be inputted. In line with this, the office employees are now required to check the fax machine orders every now and then. But they don’t have to maintain and think about paper and toner cartridges.
In addition to this, the custom job filing system has also been in the green makeover. The complete information is now stored in an online storage program, which in return it contributes to the CSRs review of the product specifications, pricing, and previous orders. Even the drawings that are coming right from the computer stations.
Which can only mean that the customer does not have to sit and hold or wait while we get a printed version of the information that they need from a filing cabinet. They do not have to wait for the company’s callback whenever they ask for a certain file. With the recent development in technologies, company can now call the information needed.